Job Posting: Independent Electoral Officer

APPLICATION DEADLINE: January 22nd, 2018 at 4pm

The Simon Fraser Public Interest Research Group (SFPIRG) will be putting out a call for nominations for folks interested in sitting on the SFPIRG Board of Directors in mid-February 2018. To run this process, we are looking for an Independent Electoral Officer who is responsible for overseeing the nomination and electoral process (for the Board of Directors) from mid-February to late March. The position involves 1- 5 hours of work per week in February and March, with more work during the election period (if required) in March. An honorarium of $200 will be given for the nominations period, and in the case of elections, another $300 will be given.



  • Leadership skills
  • Communication skills, able to convey information clearly both orally and in writing
  • Integrity and ability to respect process and confidentiality
  • Highly organized, able to work independently
  • Commitment to social and environmental justice
  • Must be available for two information sessions:
    • February 21st, 2018 – 12:30-2:30pm
    • March 7th, 2018 – 12:30-2:30pm



If you are interested, please send your name, contact information, why you are interested in the position and why you would make a good Electoral Officer to



January 22nd, 2018 at 4pm



The Electoral Officer is responsible for overseeing SFPIRG’s nomination and electoral process for its Board of Directors from February to March 2018. The position involves 1- 5 hours a week of work in February and March, with more work during the election period (if required*) in March. The Electoral Officer shall be accountable to the Board, but shall have authority to conduct the election.

* Elections will only be held if there are more candidates than available positions. There are a maximum of nine seats available on the Board of Directors according to SFPIRG’s bylaws.



Nominations Period:

  • Putting out the call for nominations
  • Providing notice for deadlines
  • Reviewing nominations to ensure the eligibility of candidates
  • Organizing a nominees’ info session
  • Organizing a candidates’ meeting

Elections Period:

  • Instructing candidates on the election process
  • Arranging for the production of a collective candidate poster
  • Promoting the election on campus
  • Approving campaign material
  • Enforcing the regulations regarding appropriate campaigning/campaign material
  • Production of the ballots
  • Overseeing the voting during the election
  • Counting the votes
  • Release of the election results
  • Other election duties, as required



The Electoral Officer shall receive an honorarium of $200 for work performed during the nominations period, and an additional $300 honorarium for electoral duties should elections be held.